From Word to Canvas
Creating lengthy quizzes in the Canvas quizzing tools can be time-consuming and requires several clicks for each question in the Canvas interface. To help automate the process of migrating quiz content typed in Word or other formats, Emory has licensed Respondus 4.0 for all instructors.
The application is available for download from Software Express. Login with your NetID and password, and click on the “Agree” button to get access to the download.
This document will outline the basics for migrating simple quiz content created in Word into Canvas; much more detailed documentation for different question types is available in the Respondus Knowledge Base or you can get help from Teaching and Learning Technologies by emailing classes@emory.edu.
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Formatting Your Word Document
Emory Respondus Lockdown Browser
Preparing a quiz document in Word is straightforward, but Respondus needs the formatting to be predictable in order to migrate the content. This document assumes a multiple choice quiz, though Respondus can work with many different question types.
Questions should be on separate lines and numbered ending with either a closing parenthesis or a period. For example:
Answers should each be on separate lines, lettered with the same punctuation rules as the question. The correct answer should have an asterisk in front of it with no space. For example:
There are formats for most types of quiz questions, all of which are on the Respondus Knowledge Base or in the Respondus application’s internal help file. There are also formats for providing positive and negative feedback for the overall question or for individual answers.
Importing the Document
Once all of the questions have been created and the Word document is saved, it is ready for import. Close Word and open the Respondus application. The first time you launch Respondus it will ask you to choose a “Personality,” and you should select Canvas. Choose Import Questions, then select Microsoft Word 2007 (DOCX) under “Type of file:”. Choose the file, give the document a name and then select Preview. The questions should be imported. Then click Finish.
You will then have the opportunity to make any changes to the quiz questions prior to publishing them to Canvas. New questions can be added, deleted or changed.
Publishing to Canvas
Finally, go to the Preview + Publish tab and start the Publish Wizard. Make any changes you want to the quiz settings and proceed through the wizard. You will be prompted to authenticate into Canvas and, once you have, to select one of your courses in which to publish. Once the wizard has completed, your quiz will be in Canvas in an unpublished state and you can preview and make any changes prior to publishing it for your students.
Need More Help?
Respondus can be used in other ways – to download test bank questions, to create and copy quizzes and to create printed quizzes. If you have questions or need additional help, please email classes@emory.edu or schedule a one-on-one appointment with us.
What are external integrations?
Canvas provides a large number of functions as part of the core Canvas product. For enhanced functionality that is not present within Canvas, third-party applications can be integrated into Canvas courses via the Learning Tools Interoperability standard, commonly referred to as “LTI.” LTI integrations allow for third-party applications to appear in the Canvas interface and navigation, while allowing the third party to receive the student data it needs to properly function (if any). In some cases, LTI integrations are simply used to provide authentication into a third-party resource, like the ARES Course Reserves system or third-party publisher plugins. Other cases can be more elaborate, like plagiarism detection tools, external testing and course recording systems like Echo 360.
What integrations does Emory currently offer through Canvas?
How does an instructor or instructional designer request a new integration?
Canvas LTI integrations are requested via through the Canvas LTI Integration Request form. Requestors will need to provide an explanation of what the integration is for, cost, vendor information and any relevant student data being passed into the third party.
Emory University Respondus Lockdown Browser
Why doesn’t Emory allow faculty or instructional designers to install their own integrations?
LTI integrations usually involve some transfer of student data, which can include name, enrollments, email and other information, to the third-party provider of the integrated service. Because of the potential for data security risk, all LTI integrations have to be vetted and tested by the Teaching & Learning Technologies team, and possibly other entities including Information Security, the Registrar and the Digital Scholarship & Pedagogy IT Governance Sub-Committee, before the integration can be installed. Student records retention policies need to be considered as well. In some cases, having LTI integrations installed at the course level can have larger unintended consequences, so the TLT team works with faculty and the instructional design community to ensure a functional, supportable environment.
How long does it take to enable the integration?
Please provide the Teaching & Learning Technologies team with at least four months to assess the integration for suitability and supportability. Listed below are example deadlines for requests expected the following semester. These may vary depending on the complexity of the request.
- For use within Canvas by the fall semester, the deadline is April 1st before the desired fall semester.
- For use within Canvas by the spring semester, the deadline is September 1st before the desired spring semester.
Why does it take so long to get an integration approved?
In some cases, it may not. If the vendor integration is anonymous and straightforward, we should be able to move more quickly. In other cases, the vetting and security approval process can take significant amounts of time to move through the relevant offices and to receive the necessary approvals. Generally speaking, the more student data is transacted to and/or from the third party, the more scrutiny the integration will receive.
How will my integration appear in my course?
The appearance of the integration is dependent upon the way the vendor has configured it. In some cases, integrations will populate the left-hand navigation in your Canvas course. Other integrations may occur within the assignment creation interface or on the Modules screen. In other cases, LTI integrations will show up in the list of External Tools when creating an assignment. The LTI integration vendor should be able to tell you where to look for your integration within Canvas, and you may also email classes@emory.edu to request that information from Teaching & Learning Technologies.
How can I hide integrations I don’t use?
Integrations that are enabled institution-wide (like Respondus Lockdown Browser) show up in the navigation by default, but can be hidden in the Settings / Navigation area of your Canvas course.